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VTC OPERATIONAL REQUIREMENTS

Please refer to a series of new operational requirements for Virginia Transportation Operations and our Business Partners as outlined below. Please contact your dispatcher or a member of management for additional guidance or any questions.

NEW VTC PROCEDURES

Arriving as a Guest on Customer or Processor Property: When arriving at any customer facility or location for the first time please ask about the health and safety requirements of that location.

Arrival at a VTC office, or dispatch location: Upon arrival to any VTC workplace, please be alert to any signage and facility requirements for that location. Facilities may differ in the manner they manage foot traffic, lounge areas, and driver accommodations. If you are unsure, please ask.

Social Distancing: 6 feet of spacing continues to be the number one means of limiting exposure. It should be practiced as often as possible in the workplace. You must wear a mask when you are unable to maintain 6 feet of spacing.

Cloth Face Coverings: Cloth Face coverings must be worn when entering, exiting, and traveling throughout all VTC Facilities and on all customer properties. Auto Haulers do not need to wear Cloth Face Coverings in their assigned trucks.

Shuttle Vans: Shuttle Vans will be limited in occupancy. 5 passenger (or less) vehicles should have no more than 2 occupants. Vehicles that accommodate more than 5 passengers may have 3 or 4 depending on the size of the vehicle. 6 feet of distancing should be observed. Cloth face coverings should be worn.

Signatures: Auto Haulers should continue to ask for a verbal “signature” upon delivery and throughout the inspection process.

Illness: It is expected that you notify your dispatcher of illness symptoms as soon as they arrive. Sick team members will receive thorough instructions, support, and guidance from Human Resources and Dispatch during all sick events.

Exposure: Report all known COVID-19 exposure events to your dispatcher or manager immediately.

NEW CLIENT REQUIREMENTS

Ford Production Plants:

  • All Auto Hauling operations staff and drivers must have their own face covering aligned with CDC Guidelines or they will not be allowed on site.
  • Truck Drivers should bring their own writing utensil/Tablet to follow local yard exit process (e.g. dropbox)
  • Maintain 6’ Social Distancing other than when paperwork or key exchange is mandatory. In this instant, safety glasses with side shields or face shield must be worn.
  • Drivers are not permitted in Driver Waiting Areas/bathrooms.
  • All Auto Hauling Operation Staff and Drivers must enter and exit the shipping yards via motor vehicle, no employee entrances are to be used.
  • Under no circumstances should any Auto Hauling Operation Staff or Driver enter the plant for any reason.
  • Auto Hauling Operations to limit or have no visitors on-site from other terminals, office, etc. unless business-critical. Visitors will follow the same guidelines as listed above.

 

Mercedes Benz VPCs:

  • MBUSA will require all personnel on-site to wear a cloth face covering in accordance with CDC Guidelines. This mandate is required for VPC staff, security, transport providers, and any other personnel entering the premises.

 

Honda Plant and Distribution Centers:

  • All Drivers and employees entering Plant or Distribution Center property are required to wear a protective face mask.
  • Drivers will be subject to a temperature scan, done at the point of entry. Over 100 degree reading, cannot enter.

COMPLIANCE

Important, please note: Failure to comply with a VTC health and safety requirement may endanger others and our business relationships. Health and safety violations will result in immediate corrective action. Repeat violations will result in progressive discipline up to and including dismissal. Failure to comply with a Manufacturer or customer requirement may result in immediate removal and banning from a customer facility or location.

DAY-TO-DAY BEST PRACTICES

  • Always keep hand sanitizer and a cleaning solution with you.
  • Keep multiple cloth face coverings with you and launder as you would your normal uniform.
  • Keep a thermometer with you in the truck.
  • Be courteous and respectful of the differing requirements at each place of business.
  • Make plans as to what to do if you become sick while you’re on the road. Include where to stop, where and how to seek medical advice and treatment, and plans for freight delivery.
  • Limit time spent outside of the truck cab during fueling, loading and unloading, and at rest and truck stops.
  • Pack food, water, and supplies to limit the number of stops.
  • Keep your truck well-ventilated.
  • Clean and disinfect frequently touched surfaces on a routine basis such as:
      • In the truck cab (driver door handle, steering wheel, seat belt, and buckle, arm and headrest, seat cover, turn signal, wiper controls, dashboard, air ducts, radio, and temperature controls).
      • In the sleeper berth (light switches, mattress tray, temperature controls, and other flat surfaces).
  • If a third party must have access to the interior of your truck (for example., mechanics, other drivers, inspectors), request that the third party clean and disinfect the truck before turning it back over to you – Maintenance will support you with this.
  • Practice proper hand hygiene. This is an important infection control measure. Wash your hands regularly with soap and water for at least 20 seconds or use an alcohol-based hand sanitizer containing at least 60% alcohol. Key times to clean hands include:
      • Before entering and leaving the cab, including deliveries, loading and unloading of cargo, rest breaks, fueling, and other activities;
      • Before eating or preparing food;
      • After putting on, touching, or removing cloth face coverings;
      • After blowing your nose, coughing, or sneezing;
      • After using the restroom.
  • Avoid touching surfaces often touched by others when outside of the cab.
  • Do not share personal protective equipment (PPE) (such as vests, gloves, tie-down bars, tools, phones, radios, or other personal items.
  • Continue to comply with current Federal Motor Carrier Safety Administration (FMCSA) regulations. Get adequate sleep (7–9 hours) prior to driving. Stop and rest before continuing if you feel fatigued while driving.
  • On the rare occasion in which you have an approved passenger (Examples: training, rescue, or Road test) wear cloth face coverings inside the truck and avoid sharing any equipment or supplies.
  • If any directive from your dispatcher or a client is unclear, ask questions.
  • If you need guidance, a supply or other resources, your dispatcher will support you. We are here to support!
  • The VTC Coronavirus Hotline is available to you for any other questions: (401) 234-1530

Please call (401) 234-1530 to speak with a member of our team if you have any questions or concerns.

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